[Music] hi everyone my name is sha Walker I'm a principal product success architect here at service now today I'm going to be talking to you about stock rules stock rules can be used as part of your inventory management process to maintain your inventory levels of specific models in specific stock rooms this feature can automatically assist your inventory managers by keeping stock levels at an Optimum level and ensure that asset requests can be fulfilled quickly which in turn keeps the requesting user happy and continuing to use the request process the hardware asset management process guide which can be found on now create provides a detailed overview of the stock rule process that should be implemented as part of the inventory management process within your organization as you can see by this process flow maintaining stock rules is just one part of a good Hardware asset management process and links to several other ham processes this process is quite simple it starts by having well-maintained Hardware models in your instance and in your stock rooms you should start by creating a new rule determining if you want to restock from another stock room or trigger a purchase order and then establish your quantity thresholds quantity thresholds should be reviewed periodically to ensure you maintain enough inventory but also not overspend on unnecessary inventory once rules are created a nightly scheduled job called stock rule Runner runs and evaluates the stock rules against the inventory levels it then takes the appropriate action either creating a transfer order or a purchase request ensuring that each stock room as a manager identified is key any email notifications or task assignments that get created as part of this process will be assigned to or sent to the stock manager I'm now going to jump into an instance and give you a demo of stock rules okay so I have launched my instance which is a Vancouver instance which has Hardware Asset Management professional installed I've navigated to the hardware asset workspace and I'm going to go and establish stock rules so I'm going to navigate to inventory go to my stock rooms and I'm going to establish stock rules for the Medicine Hat stock room so as I can see I've got two different consumables in this stock room uh Microsoft Bluetooth keyboard and a Logitech desktop keyboard both of which only have a quantity of one so these these inventory levels are too low so I'm going to want to establish a threshold for each one of these so we can maintain them so first thing I'm going to do is I'm just going to copy this model because I need to know the specific model that I want to create a stock R for now I'm going to go over to asset operations and go to my stock rules and I'm going to create a new stock rule so first thing I do is specify the model that I want to create the stock room for in which stock room in this case we were saying it was the Medicine Hat stock room now I want to start out by having a threshold of always having five of these keyboards in stock and here's where I get to choose which restocking option I want so I'm going to set up two different stock rules for you so the first one I going to pick is a stock room um which is going to trigger a transfer order so I have to pick where do I want the transfer order get triggered from and in this case in this instance I have oh order size sorry the order size is uh 10 we're going to tr say we want to have 10 and then the parent stock room is our Canada West stock room this is our primary stock room which has a whole bunch of stock of these devices so again specify the specific model in the spefic specific stock room what's the minimum threshold I want to maintain in that stock room how do I want to restock it how how big is the order size and where is it coming from and I'm going to save this so I've now created one new new stock rule I'm now going to go back to my um asset operations and create a second rule so we can just refresh this and we should see here that we do have in fact One stock rule created for the Medicine Hat stock room so now we're going to create the second one for the other model which was that Logitech keyboard again the model is that Logitech keyboard in which stock room my medicine hat stock room what's my threshold again I'm going to set it to five at this time I'm going to choose a vendor restocking option which will generate a purchase order and I want to specify how big I want the order size to be so I'm going to set 10 and we're going to save this so now I've gone ahead and I've created my two stock rules so I'll just refresh here and we can see I now have two stock rules for my medicine hat stock room one is the stock room one and one as a vendor one so now what I'm going to have to do is is nightly this job this stock rule Runner would run to trigger the into to review the inventory levels and to see whether any of these rules match and need to have any further actions so in this case I'm going to have to trigger it manually to get things to move along here so I'm going to navigate the scheduled jobs and I'm just going to force it to go okay now that that's loaded I'm going to look for the stock rule Runner job and here it is here and I'm going to just change the time it's set to go at uh 3:00 in the morning so tomorrow so I'm going to set it to run today at 10 uh 43 which is in a couple minutes and then job will run so I'm going to pause the video now and wait for this job to run okay so now my job is run so I've navigated back to the hardware asset workspace and if you remember one of the jobs was going to trigger transfer order so we're going to go into inventory transfer orders and see that a new transfer order was created from Canada West to Medicine Hat so we can take a look at this and see what the transfer order lines say and there's my Bluetooth keyboard Bo quantity 10 so I can go through the normal transfer order process which we'll probably cover in a later video but for now I'm just going to leave this here and check to see whether our purchase request was created so I'm going to go to asset operations procurement requests and I can see here that another request was created for the request for Jane Smith now Jane Smith is the stock room manager and we can see the re ested items there's a hardware inventory stock order Hardware inventory stock order for Logitech keyboards quantity 10 so now I can go through the procurement process and go through the source request and figure out what I want to do with this now I'm not going to take you through the source request piece and generating a purchase order that'll be covered in a later video but essentially that's how the stock rule work and how a purchase request or a transfer order get created hope you found this helpful thank you very much