Protected: 📇 Generate Asset Tags & QR‑Code Documents in ServiceNow

Update:

We received such a great response to this capability that we’ve built an app especially for asset tag generation. It’s called Yansa Asset Tag Maker! It includes all the capabilities of Barcode & QR Code Generator and PDF Generator, with additional capabilities tailored to asset tag creation. Learn more about this one-of-a-kind capability for ServiceNow below.

In today’s fast-paced enterprise environment, efficient asset management and document workflows have become critical. That’s why we’re seeing a surge in demand for two powerful capabilities within ServiceNow:

Generating barcode‑based asset tags for hardware inventory
Embedding QR codes directly into PDF documents for tracking, linking, and dynamic content delivery

Combining Yansa Labs’ PDF Generator with Barcode & QR Code Generator unlocks an optimized, easy experience to meet both needs.

Precision Label Creation with Barcodes

Our How‑to: Create Barcode Labels guide empowers users to design Avery‑style label sheets or custom layouts—with each label auto-populated by your barcode data. You’ll benefit from:

Template-based design: Define columns, rows, margins, font sizing, and barcode symbology (UPC, Code128, QR, and more)
Simple data merging: Use ServiceNow records to feed unique barcode values per label
Export-ready output: Generate multi-page PDF compilations with perfectly spaced labels, print‑ready on standard label stock

That means no more manual cut‑and‑paste or error-prone formatting—just fast, accurate label sheets ready for high-volume printing.

Embedded QR Codes for Contextual Documents

Need to embed QR codes within invoices, manuals, asset forms, or compliance documents? Easily done:

Design your PDF template via our WYSIWYG editor
Place a QR code merge tag anywhere—header, footer, or inline
Merge in real-time data such as URLs, service contacts, or device serials
Preview and generate via PDF Wizard, then download or attach directly

This streamlines use cases like:

Asset check-in/out: Scan QR to log status in ServiceNow
Maintenance guides: Link to tutorial videos hosted online
Security protocols: Fast access to policies or emergency contacts

Real-World Use Cases Driving Adoption

1. Hardware Asset Management

IT teams are adopting auto-print asset tags: simply upload asset data, choose the barcode template, and generate full sheets ready to affix to laptops, equipment, or peripherals. This cuts tagging time from hours to minutes.

2. QR-Enriched Documents

Departments across HR, support, and facilities are embedding QR links into standard PDFs—turning static documents into interactive tools. Whether it’s service portals, training materials, or asset records, QR codes add real-time context.

Seamless Integration: How It Works

Here’s a flow users love:

Design a document or an Avery-style label template in PDF Generator with barcode placeholders
Map in barcode/QR data from ServiceNow tables
Preview via PDF Wizard, adjusting as-needed
Generate the PDF, then download or attach it to asset records

Bonus Tip: For non-label use-cases, enable editable mode in the wizard to allow final tweaks before saving—perfect for last-minute adjustments

The Ultimate Document Generation Combo

By pairing our Barcode & QR Code Generator with PDF Generator, you gain:

Precise label layouts tailored for printing
Automated, data-driven merge for asset tags and QR-embedded docs
Flexible generation via wizard, flow, or inline scripting

Try It Today

Start by building a label template, experiment with barcode or QR merge tags, and hit “Generate PDF Wizard” to see step-by-step previews. Ideal for asset-heavy industries, IT, HR, and beyond.

Learn more on our website
- Barcode & QR Code Generator
- PDF Generator
Try a free trial today
- Barcode & QR Code Generator
- PDF Generator

Let us know your use cases—whether you’re tagging laptops, manuals, or access documents, we’re here to help you generate smarter, not harder.

The post 📇 Generate Asset Tags & QR‑Code Documents in ServiceNow first appeared on Yansa Labs Blog.