In this article, we will see how to restrict the visibility of Side navigation in Workspace:

The name of the Side navigation pages are:

Requirement(s):

• Home should be visible to all.
• List should be visible to users either with 'itil' or 'admin' roles.
• Priority Action should be visible to users with both 'admin' and 'itil'

Setup:

• Navigate to 'Now Experience Framework' > Experiences
• Search for workspace in name field
• Open the record and go to related list > UX Page Properties > chrome_toolbar

Initial JSON:

[ { "id": "home", "label": { "translatable": true, "message": "Home" }, "icon": "home-outline", "routeInfo": { "route": "home" }, "group": "top", "order": 100, "badge": {}, "presence": {}, "availability": {}, "viewportInfo": {} }, { "id": "record-list", "label": { "translatable": true, "message": "List" }, "icon": "list-marker-fill", "routeInfo": { "route": "record-list" }, "group": "top", "order": 100, "badge": {}, "presence": {}, "availability": {}, "viewportInfo": {} }, { "id": "priority-actions", "label": { "translatable": true, "message": "Priority Actions" }, "icon": "journal-list-fill", "routeInfo": { "route": "priority-actions" }, "group": "top", "order": 200, "badge": {}, "presence": {}, "availability": {}, "viewportInfo": {} } ]

For 1st Case, No Changes required.

For 2nd Case, The changes in the JSON will be as below:

{ "id": "record-list", "label": { "translatable": true, "message": "List" }, "icon": "list-marker-fill", "routeInfo": { "route": "record-list" }, "group": "top", "order": 100, "badge": {}, "presence": {}, "availability": { "roles": [ "itil,admin" ] }, "viewportInfo": {} },

If either of role is present then the side navigation page will be visible.

"roles": [ "itil,admin" ]

For the 3rd Requirement, updated JSON:

{ "id": "priority-actions", "label": { "translatable": true, "message": "Priority Actions" }, "icon": "journal-list-fill", "routeInfo": { "route": "priority-actions" }, "group": "top", "order": 200, "badge": {}, "presence": {}, "availability": { "roles": [ "itil,admin" ] }, "viewportInfo": {} }

User should have both the roles in order to view the side navigation page:

"roles": [ "itil,admin" ]

Final JSON of chrome_toolbar:

[ { "id": "home", "label": { "translatable": true, "message": "Home" }, "icon": "home-outline", "routeInfo": { "route": "home" }, "group": "top", "order": 100, "badge": {}, "presence": {}, "availability": { "roles": [ "itil,admin" ] }, "viewportInfo": {} }, { "id": "record-list", "label": { "translatable": true, "message": "List" }, "icon": "list-marker-fill", "routeInfo": { "route": "record-list" }, "group": "top", "order": 100, "badge": {}, "presence": {}, "availability": {}, "viewportInfo": {} }, { "id": "priority-actions", "label": { "translatable": true, "message": "Priority Actions" }, "icon": "journal-list-fill", "routeInfo": { "route": "priority-actions" }, "group": "top", "order": 200, "badge": {}, "presence": {}, "availability": { "roles": [ "itil","admin" ] }, "viewportInfo": {} } ]

ITIL users are not able to view the Priority Action as both the roles condition is not satisfied.

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That's it for this article, Hope it helps!